Strategic Procurement and Contracts

Restricted and Prohibited Purchases

Breadcrumb

Restricted and Prohibited Purchases

Certain types of purchases may require special steps and/or an additional approval from / routing to the appropriate responsible office before it can be issued as an official Purchase Order.

When initiating the Requisition, the appropriate Spend Category must be used so all appropriate approvals can be obtained.

This applies to the following:

3D Printers
Animals
Capital Equipment
Catering (Brown Catering or ATG Punchout)
Certain IT purchases
- Computer hardware (Computer Purchase Policy)
- Other computing hardware not referenced in the computer purchase policy
- Contracts involving the sharing of data, including Software purchases at all dollar levels require an OIT data security review in order to ensure that if the use of that software creates a risk to Brown, it is identified and can be managed.
  - Software And Services With Pre-Approved Risk Levels to see if your software has an active Data Security Review (DSR). If your software is on this list, your DSR review is likely to be expedited.
    - If you have questions regarding the data security review, please email OIT-datasecurity@brown.edu.
    - If the software supplier will not accept a PO for payment, a PCard can be used per the Purchasing Card Policy (PCard) guidelines after it has undergone appropriate BCM review.
Export Restricted Purchases (ITAR)
External Copy and Printing & Design
Facilities related work
Furniture
Hazardous Materials
Leases and housing rentals
Radioactive Materials
Select Agents or Toxins
Shredding (use only University Strategic Suppliers)
Use of the Brown logo (Use of licensed Supplier required. See Code of Conduct for Licensees)
Vehicles
X-Ray / Laser Equipment

Image Use and Visual Identity

The Office of University Communications (OUC) has important policies posted on their website that require compliance. Individuals involved with purchases are responsible for reviewing and complying with these policies if they are working with a supplier that will use images of Brown or involve graphic designers, licensees and individuals producing communications or products for or on behalf of Brown employees, units, programs:

Prohibited Purchases

In accordance with the National Defense Authorization Act (NDAA), Section 889

To comply with Section 889, the University may not provide the government or use any equipment, system, or service that uses telecommunications or surveillance equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, from the following companies/entities:

Huawei Technologies Company
Hytera Communications Corporation
ZTE Corporation
Hangzhou Hikvision Technology Company
Dahua Technology Company
Any subsidiary or affiliate of these companies/entities

Download the NDAA compliance notice for more details (PDF)