Suppliers must meet the requirements of Brown's Procurement Standards. A Supplier's ability to meet these requirements will be an important part of the business relationship.

Suppliers who will be involved in the production of merchandise using University logos must become licensed through the process described in the Brown University Licensee Code of Conduct Policy.

The University’s goal for every Supplier relationship is to obtain the best value possible. Best value is determined by evaluating many factors (such as price, delivery capabilities, quality, past performance, training, financial stability, service capabilities, ease of ordering, payment, etc.) and selecting a Supplier that offers the best combination of those factors.

The University strives to procure most goods and services through the use of contracts with appropriate terms and conditions to properly protect the department, University, and Supplier. When bids are required by policy, they are to be conducted on an open and competitive basis and without favoritism, in order to maximize the best value to the department and University. Interested Suppliers will receive fair and impartial consideration.

Regulations

The University’s procurement policy is intended to be consistent with the Generally Accepted Accounting Practices (GAAP), Uniform Administrative Requirements, Cost Principals and Audit Requirements for Federal Awards Found at 2 CFR 200, and the Federal Acquisition Regulation (FAR). University departments will ensure that each transaction is classified or defined as an allowable expenditure using the appropriate spend category in the Workday Financials system. For sponsored programs, certain purchases may be unallowable.

Brown's standard Purchase Order and Professional Services Agreement (PSA) Terms and Conditions can be viewed using the following links:

• Purchase Order Terms and Conditions (PDF)
• Standard Professional Services Agreement (PSA) Terms and Conditions (PDF)

The University requires minimum insurance standards for all Suppliers performing, selling, or distributing products and/or services at Brown. If a product or service represents an unusual or exceptional risk or potential liability, additional insurance requirements for that product or service may be established.

• Brown's Insurance Requirements for Suppliers

• Supplier Code of Ethical Conduct Policy
• Purchase Order Requirements
• Supplier Diversity Policy

Once a department has identified a new Supplier that they would like to work with, the department will submit a Workday request to have the Supplier added through the Supplier Registration process. The Supplier Management Team will review the request. Upon approval, new Suppliers will receive an invitation to register as a University supplier from the Supplier Management Team.

Brown is committed to building relationships with the city and state we call home. Are you a local supplier interested in working with Brown University? Add your name to our contact list to receive information about an upcoming forum where you can learn more.

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