The choices will now be
- Create Contract*,
- Amend Contract, or
- Renew Contract.
If you choose to amend or renew a contract, you will then be asked to select the existing contract that you are amending or renewing from a searchable list of eligible contracts. You will still name your request, and choose the only option available for “Select a Contract Request Template.”
*Note: termination requests will still be requested using the “Create Contract” option.
This change allows amendment and renewal requests to be connected directly to the contract amendment and renewal records, where they are not under the current setup. This means you will be able to click the link to the contract number right from the request once it’s approved and created, as you can with current new contract requests. You will also be happy to know that once you pick the contract you are amending or renewing, the existing contract information will populate onto your request form. We believe this will make the amendment and renewal process easier for you!
Please see the BCM Amendment/Renewal Request Job Aid for specific instructions.
Contact contractmanagerpurchasing@brown.edu with any questions about this new process.