A PDF copy of this Roadmap is available here.
1. Sourcing
- BrownBuys Marketplace (in Workday)
- Strategic Supplier List
- Brown Designated Vendor Program (for creative services)
- Supplier Diversity list (Find Suppliers Report in Workday)
Local hotels and negotiated rates
Other Considerations:
- Purchases at $25k require 3 bids/quotes
- For large-scale sourcing needs: contact the Strategic Sourcing Team
2. Contracting
- Catering orders must be placed with Campus Dining
- Tents/tables/chairs/A.V. and other event equipment orders must be placed with Facilities through an Event Operations Request in PlanOn
- Guest Speaker Agreements
- Other contracts related to purchases for goods/services must be reviewed in BCM
- Other Considerations:
- Supplier Registration is required
- If any Brown data will be shared with a supplier, a Data Security Review (DSR) by OIT may be required
- Leases/Financing (to be reviewed by the Controller’s Office)
3. Payment
- Workday Program Codes:
- Commencement: PRG161
- Reunion: PRG350
- Commencement: PRG161
- Payment Decision Tree
- Requisition / PO process
- Reimbursements
- Guest Speaker payments / Honorarium
- Supplier/Miscellaneous Payee Registration
- Payments to Students, Prizes/Awards
4. Related Policies
NOTE: this is a curated selection of related policies, all policies can be found at: https://policy.brown.edu/
- Alcoholic Beverages Policy
- Bid Policy
- Business Meals and Hospitality
- Brown Name Use
- Contract signing authority
- Environmental
- Guest Speakers
- Independent Contractors
- Payments to Foreign Nationals
- Pcard Policy
- Prize Policy
- Raffle Policy
- Restricted/Prohibited Purchases
- Space Use
- Supplier Diversity
- Supplier Registration
- Travel Policy
